Willow Creek HOA
Covenant Change
Committee Meeting Minutes
11/2/2017 7:00 PM
1. CALL TO ORDER
-Nancey Abbott Chair
2. ROLL CALL
-Board Members Present:
Jose Beyer
Nancey Abbott
Diana Kaufman
-Others Present: (Managers/Employees)
Attorney Tom Murray
Marsha Alexander and Faye Lewis
3 DISCUSSION
-Review redline of covenant change proposals – approved
-No fines may be assessed if covenant restrictions are not followed per Indiana Law
-Limit on corporate rentals
-Discuss hardship waivers if owners want to appeal decision – decided this wouldn’t have often enough
-Blank copy of lease requested to be provided to board
-Lessor to provide copy of covenants to Lessee – send recorded amendments to Realtors****** Law requires Treasurer provide this to Relator in a sale Change this somehow for renters ???
-Changing the vote from two thirds of the neighborhood to a majority vote
-Next Steps:
Create cover letter and send to Tom for editing
Include Townhall meeting information
Include redline
Include Proxy ballots (these are good for 180 days)
Include SAS envelopes
Tom will provide sample ballots
Anonymous votes are not allowed
All Proxy’s must be returned prior to Townhall
Any homeowner that has not paid their 2017 HOA dues cannot vote
Homeowners at Townhall will vote by Ballot
If not all votes are returned we can adjourn meeting for 1 month and go door to door
6 month window begins when Proxys are signed.
4 NEXT MEETING DATE
TBD – After the holidays
5 ADJOURNMENT
There being no further business the meeting was adjourned at 11/2/2017 8:00 PM.
BOARD CERTIFICATION & APPROVAL OF MINUTES:
“This is to certify that the Willow Creek HOA is a Indiana Nonprofit Mutual Benefit Corporation; that the Board is duly constituted; has made all decisions based on reasonable investigation, in good faith and with regard to the best interests of the community and its members; has exercised discretion within the scope of it authority under relevant statues, covenants and restrictions in discharging its obligations; and herby approve the authenticity of actions reported in minutes of this meeting.”
APPROVED:
SECRETARY________________________________________________DATE_________________