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Mission
The Willow Creek Home Owners Association exists primarily for two reasons:
- It was incorporated as an essential part of creating the sub-division in the first place,
- It is a formal way for neighbors to maintain and enhance the value of their homes.
Organization
The following guidelines are proposed for the form of governance for the home owner's association:5 Board members
- President. Leads board, makes sure team is functioning properly.
- Treasurer. Is responsible for collection of dues and payments of bills.
- Secretary- responsible for communications, publising newsletters, etc.
- Groundskeeping Director. responsible for settings up and maintaining contracts for groundskeeping, lighting, maintenance of pond, etc. Contracts and payments must be coordinated with the treasurer.
- Community Liason Director. Responsible for contact outside of homeowners, e.g. legal matters, communication with department of streets, town hall, etc.
At least one board members shall be from the phase 4 section.
Sub-committees
There may be sub-committees set up to address various events and topics. Since there are many who are willing to help with various activities, these teams are formed as either on-going or one-time-only teams. Sub-committees are responsible with coordinating and communicating with the board. These may include, but are not limited to:
- Architectural committee: approval of property enhancements such as fences.
- Summer Picnic: a seasonal team to help put together a summer picnic. Communication activity should be coordinated with the secretary.
Meetings
- The board will meet every two months at the public library. The schedule of meeting times for the year will be published ahead of time so people have plenty of time to make arrangements if they wish to come. These meetings are open such that any homeowners wishing to sit in may do so.
- The meetings will be led by a facilitator. This is done so that the meetings are conducted in a timely manner and that side-topics do not waste other's valuable time. Also, since the meetings are open to the homeowner's in general, this will keep the topics organized.
- Notes will be taken at the meetings. All action items will be made clear, with distinct deliverables and follow-up plans written. These will be posted on the home owners association web site.
Web Site
The homeowners association will maintain a simple web site. The following information will be made available:
- A copy of the covenants
- Copies of forms
- Meetings times and minutes
- Dues and due date; late payment schedule
- A "FAQ"- Frequently asked questions and answers
- Links to www.westfieldtown.org etc.
- A list of homes for sale (only if the homeowners wishes to have it posted).
- email links to board members
The following information will NOT be on the website:
- list of homeowners names or addresses